What Do You Do When You Can't Find Anyone to Fill Your Open AP Specialist Position?

Your organization is growing, you had someone leave the accounts payable department or you simply want to be able to promote from within. Either way you have a position open for an FTE in accounts payable. So what do you do?

Wages are on the rise, specialized accounts payable skill sets are rare, and the high cost of traditional recruiting can put a big freeze on hiring efforts. An organization may need to expand operations, but they may lack the resources and human capital to do so.

So what does a business do?

Many organizations are turning to accounts payable processing systems like workflow and invoice automation rather than going through the exercise of advertising, recruiting, interviewing and sifting through hundreds or possibly thousands of applications only to find that the talent pool is limited in this area.

With an accounts payable workflow and invoice automation system the tedious, time-consuming tasks associated with manually processing accounts payable invoices are completely eliminated. These tasks usually include the following:

• Sorting, opening and printing invoices emailed from suppliers (30 minutes to 60 minutes  a day)
• Organizing invoices into categories, i.e. Non-PO and PO invoices (15 minutes to 20 minutes per day)
• Getting approvals on Non-PO invoices via email (30 to 60 minutes or more, per day)
• Matching PO invoices against PO's and receivers (1 to 2 hours or more, per day)
• Keying invoices into the financial system (2 to 4 hours or more, per day)
• Filing supplier invoices away for access and storage ( a few hours a month)

The above scenario obviously varies company by company and person to person. Some people are faster and some people are slower. Some vendors invoices are easier than others. The most important thing to keep in mind is that these are non-essential tasks that can be handled by an accounts payable invoice processing system.

An accounts payable invoice processing system will be working non-stop for you. The system doesn't take breaks and never leaves the building. The system doesn't need time off, or benefits or extra's and it will always go the extra-mile for you whether you want it to or not.

You may want to consider an accounts payable invoice processing system before you write that next job posting. You may find that the descriptions are very similar. You may also find that the cost for an accounts payable invoice processing system like "Vision360 Enterprise" is less than the loaded cost of an FTE.

Learn More

Contact us directly for more information or consider attending one of our informational webinars.