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When: Thursday January 25th, 2018 Times: 11:00 am & 2:00 pm Eastern Time The new year is here and AP Automation will be a top priority for most CFO's, Controllers and AP Managers in 2018. If you're not sure what AP automation is all about or if you want to better prepare yourself for AP Automation then this free 30-minute webinar will be perfect for you. Learn how to: - Completely eliminate paper invoices forever - Simplify invoice approvals for everyone - Monitor your AP process from dashboards - Automatically match PO invoices - Correctly apply GL codes to invoices - Completely eliminate manual data entry once and for all - Reduce AP process costs, increase efficiencies & save money When: Thursday January 25th, 2018 Times: 11:00 am & 2:00 pm Eastern Time
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It is rare these days to find someone who is not at least a little familiar with the term, "AP Automation" or has some preconceived notion of what "AP Automation" is and how it works or should work. It's important to understand that AP Automation can touch many processes and internal systems. So, from that regard there may be a few moving parts to an AP Automation engagement. But not to worry as AP Automation, by today's standards has matured. If we look at the definition of "Accounts Payable", Wikipedia defines it as "money owed by a business to its suppliers shown as a liability on a company's balance sheet. It is distinct from notes payable liabilities, which are debts created. SO WHAT IS ACCOUNTS PAYABLE AUTOMATION?Accounts payable automation or AP automation is a term used to describe the ongoing effort of many companies to streamline the business process of their accounts payable departments. The accounts payable department's main responsibility is to process and review transactions between the company and its suppliers. In other words, it is the accounts payable department's job to make sure all outstanding invoices from their suppliers are approved, processed, and paid. Processing an invoice includes recording important data from the invoice and inputting it into the company’s financial, or bookkeeping, system. After this is accomplished, the invoices must go through the company’s respective business process in order to be paid. This process is straightforward but can become very cumbersome, especially if the company has a very large number of invoices. This problem is compounded when invoices that require processing are on paper. This can lead to lost invoices, human error during data entry, and invoice duplicates. These and other problems lead to a high cost per invoice metric. The goal of automating the accounts payable department is to streamline this invoicing process, eliminate potential human error, and lower the cost per invoice. Some of the most common AP automation solutions include E-invoicing, scanning and workflow, online tracking, reporting capabilities, electronic invoice user interfaces, supplier networks, payment services and spend analytics for all invoices. With the increasing availability of AP Automation solutions, businesses are driving process improvement in AP even further. By applying end-to-end AP Automation to their accounts payable department, organizations can accelerate invoice processing speed and accuracy while improving operational costs. Some organizations report that by implementing AP Automation they have managed to almost completely eliminate human intervention from the AP process, thus saving 60% to 80% of the time that was previously spent on manual processing. In Summary
By centralizing AP, revising processes, introducing automation and reducing the cycle time from weeks to a few days, AP departments can give the CFO the increased productivity and information vital to meet his or her goals. Discount capture, spend analysis, and cost reduction are benefits that directly impact the margin needed by companies in this day and age, at the same time giving the C-suite the visibility and audit capabilities they need to confidently sign off on the effectiveness of financial controls and management certification of results. "In the accounts payable department the phones are ringing! Vendors are calling looking for payment statuses! Auditors are looking for copies of invoices! Invoices need approvals! PO invoices need to be matched! Invoices need to be entered for payment! Checks need to be cut and the CFO wants to know, "Why is all of this taking so long!?"
Okay, okay, take a deep breath! breathe! breathe! But you get the picture! Right? With all of this you have to wonder why so many companies are so far behind the times when it comes to process improvements and accounts payable automation? Let's face it when your car is not running good, won't start is starting to have problems and show its age we begin looking at the cost to keep the vehicle in good shape and when the costs start to exceed the value what do we do? We trade it in or sell or worse, junk it! According to internal studies performed by many companies (as well as trade associations) the cost to process a single vendor invoice has ranged from $9 - $15 dollars as compared to AP Automation which has seen cost reductions between 60 to 80 percent or even higher! Well, if your accounts payable process is not able to keep up with the invoice volumes or manual processing costs are higher than they should be it might be time to take a look at ways to improve, right? Improving your accounts payable process can take on many shapes. At many companies the thought of AP Automation was just too much to bare, there were too many unknowns and many companies are often times paralyzed by FEAR! Is your company paralyzed by Fear of AP Automation? So what are some of the ways that AP Automation saved the day in Accounts Payable:
By centralizing AP, revising processes, introducing automation and reducing the cycle time from weeks to a few days, AP departments can give the CFO the increased productivity and information vital to meet his or her goals. Discount capture, spend analysis, and cost reduction are benefits that directly impact the margin needed by companies in this day and age, at the same time giving the C-suite the visibility and audit capabilities they need to confidently sign off on the effectiveness of financial controls and management certification of results. 
The new year is here and AP Automation will be a top priority for most CFO's, Controllers and AP Managers in 2018. If you're not sure what AP automation is all about or if you want to better prepare yourself for AP Automation then this free 30-minute webinar will be perfect for you.
Learn how to: - Completely eliminate paper invoices forever - Simplify invoice approvals for everyone - Monitor your AP process from dashboards - Automatically match PO invoices - Correctly apply GL codes to invoices - Completely eliminate manual data entry once and for all - Reduce AP process costs, increase efficiencies & save money When: Thursday January 11th, 2018 Times: 11:00 am & 2:00 pm Eastern Time Register Today! |
AuthorVision360 Enterprise Accounts Payable Automation Solution by BlueCreek Software reduces time wasted chasing down paper invoices by automating invoice approvals, eliminating manual data entry, eliminating paper invoices and reducing processing costs. Categories
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