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Not Ready For AP Automation? Here Are 6 Tips To Help Make Your Paper Day - Better!

10/13/2015

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So for whatever reason you’re not ready for an invoice automation system just yet. Maybe your company is “old fashioned”, or likes “paper” or just not ready for a “change”.  Whatever the reason is here are 6 tips that should help make your paper based accounts payable process go a little bit smoother.
  1. Receive all vendor invoices directly into the AP department. – by having all invoices received in a central location you will have better control and not get any surprises especially at month-end.
  2. Request invoices to be sent by email. – setup a central AP email address and request vendors send invoices by email. This will certainly make things easier.
  3. Maintain good relations with your vendors. – maintaining good relations with your vendors is good for cash flow and good for business.
  4. Require use of Purchase Orders – purchase orders provide an additional level of control on spending by defining quantities and agreed to purchase prices.
  5. Process invoices individually for payment and not as a batch. - This will make things easier to find and troubleshoot invoices when issues occur.
  6. Always pay from original invoices, don’t pay from copies. – Duplicate payments can cause a host of challenges, like getting your money back from a vendor. Prevent duplicate payments and always pay from an original invoice. If you must by a copy, be sure there isn’t another invoice copy in process or already paid.
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    Vision360 Enterprise  Accounts Payable Automation Solution by BlueCreek Software reduces time wasted chasing down paper invoices by automating invoice approvals, eliminating manual data entry, eliminating paper invoices and reducing processing costs.

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  • HOME
  • WEBINARS
  • ACCOUNTS PAYABLE (AP) INVOICE AUTOMATION
    • WHAT IS ACCOUNTS PAYABLE AUTOMATION
    • 100 REASONS WHY YOU NEED ACCOUNTS PAYABLE AUTOMATION
    • GETTING YOUR CFO TO SAY YES TO AP AUTOMATION
    • THE NEW ACCOUNTS PAYABLE DEPARTMENT
    • VIRTUAL DEMO: AP AUTOMATION
    • AP INVOICE SCANNING
    • AP AUTOMATION SOFTWARE
    • REMOTE AP AUTOMATION
    • ELECTRONIC PAYMENT PROCESSING
  • CUSTOMER SUCCESS
    • INDUSTRIES >
      • AGRICULTURE
      • CONSTRUCTION
      • FOOD & BEVERAGE
      • HEALTHCARE
      • HIGHER EDUCATION
      • HOSPITALITY
      • LIFE SCIENCES
      • MANUFACTURING
      • RETAIL
      • TECHNOLOGY
      • TRANSPORTATION
  • ACCOUNTING SYSTEMS
    • AS400 INTEGRATION
    • EPICOR INTEGRATION
    • INFOR INTEGRATION
    • JD EDWARDS INTEGRATION
    • LAWSON INTEGRATION
    • MEDITECH INTEGRATION
    • MS DYNAMICS 365 AP AUTOMATION
    • MS DYNAMICS GP AP AUTOMATION
    • MS DYNAMICS NAV AP AUTOMATION
    • MS DYNAMICS INTEGRATION
    • ORACLE INTEGRATION
    • PEOPLESOFT INTEGRATION
    • QAD INTEGRATION
    • QUICKBOOKS INTEGRATION
    • SAGE INTEGRATION
    • SAP INTEGRATION
  • BLOG
  • RESOURCES
    • PRICING
    • GLOBAL SOLUTIONS
    • SOC AUDITED CONTROLS
    • FAQ's
    • PARTNERS
    • WHITE PAPERS
  • CONTACT
    • SUBMIT RFP
    • SUPPORT
    • ABOUT
    • CAREERS
  • Vision360 Customer Success