We provide our clients with accounts payable services and invoice automation solutions that eliminate the tedious and expensive tasks associated with manual invoice processing. The companies we work with are free of manual AP related tasks that are slowing down your business.
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Automated Paperless Invoice ProcessingOur Vision360 Enterprise system lets organizations eliminate printing emails, scanning paper invoices for approvals. Supplier invoices are captured electronically and automatically routed to the proper approver for review, coding assignment and approvals. The entire process is managed using the AP Management Dashboards.
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Accounts Payable Management Dashboards
The entire AP Department can manage the accounts payable process from anywhere and at any time. Using our AP Dashboards, your AP Staff will have complete visibility and control to every single supplier invoice, every second of the day. Now, your payables process can be monitored and managed 24 x 7, from anywhere in the world.
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Automated Purchase Order Matching
Companies are currently focusing significantly on AP automation due to the ever-increasing complexity of today's economy and financial processes.
While this complexity may be perceived as a negative aspect, it is actually presenting a unique window of opportunity for both large and small companies. The key to seizing this opportunity lies in embracing invoice automation. Recognizing this, a considerable number of companies have already begun their journey towards digital transformation, particularly in the realm of Accounts Payable (AP) automation. This shift towards automated PO matching has been motivated by the findings of a survey conducted among over 1,000 finance leaders, where a majority disclosed their proactive steps towards digitalization, with a specific emphasis on AP automation. |
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ERP Integrated Accounts Payable ProcessingEliminating manual data entry requires integration with your ERP / financial system. The Vision360 Enterprise system will transfer all processed, matched and approved AP invoices which are authorized for payment, over to your ERP system. This will eliminate the need for any of your AP Specialists to manually key any of the invoice data. Vision360 Enterprise integrates with all mainstream ERP systems including SAP, Oracle, NetSuite, Dynamics GP, NAV, 365, Sage, Epicor, QAD, Lawson, PeopleSoft, Infor and many, many more.
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Integrated Electronic Bill Pay
Learn how to pay suppliers using electronic payments. We do all the work so that you won't have to! We have applied powerful, but straightforward solutions to simplify the way your business makes payments. First, we enable your suppliers for you. On day one, we can automate 100% of your payments to your suppliers, regardless of their capabilities. Then, we integrate your payment file. One single platform enables all payments. Last, we close the loop on reconciliation. There is no need to implement different processes for different payment methods.
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Accounts Payable Dashboards
With real-time automation, AP teams can redirect their attention towards undertaking valuable tasks, such as strengthening relationships with crucial vendors. This becomes particularly essential in times of strained supply chains, where the ability to improve vendor connections can significantly influence the smooth functioning of business operations.
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Intelligent AI OCR Data Capture
Vision360 Enterprise, a cloud-based platform utilized by organizations around the country and across the globe, has successfully processed and indexed a staggering amount of invoices. With its intelligent OCR technology, Vision360 has seamlessly read and organized more than 100 million invoices from a million vendors. Impressively, this exceptional feature continually improves and becomes more proficient with every single use.
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How does automation benefit an organizations AP process?
"Automated financial systems, including accounts payable automation, have revolutionized the AP process by streamlining tasks and replacing manual processes with intelligent software. One such example is automated invoice matching, which plays a crucial role in enhancing efficiency and accuracy.
As stated, automated invoice matching works by integrating with the organization's ERP system, specifically matching purchase order-based invoices against the corresponding purchase orders. What sets this process apart is the incorporation of a 3-way match, which includes matching invoices against the goods receipt for inventory items. This meticulous matching ensures that all three conditions align perfectly, allowing matched invoices to flow seamlessly into the ERP system, while any exceptions are flagged and sent for review by the buyers.
By automating invoice matching, organizations experience a range of benefits. Firstly, the time-consuming manual effort previously required for matching invoices is drastically reduced. Tasks that used to take hours or even days can now be completed in a fraction of the time, ensuring greater efficiency and productivity within the AP department.
Additionally, automated invoice matching addresses challenges that organizations faced before implementing such systems. These challenges include processing costs, lack of visibility, late payments, and lengthy cycle times. With the implementation of automated systems, these obstacles are successfully overcome. The software not only reduces processing costs but also provides enhanced visibility, enabling organizations to easily track and monitor the status of invoices throughout the entire process. Moreover, the automation eliminates the risk of late payments, ensuring that invoices are processed and paid in a timely manner. The shortened cycle times further contribute to increased efficiency and improved cash flow management.
In summary, automated invoice matching is a pivotal component of accounts payable automation. By seamlessly integrating with ERP systems and employing a meticulous 3-way match, this automation revolutionizes the AP process. It not only saves significant time and effort, but also addresses common challenges faced by organizations, such as processing costs, lack of visibility, late payments, and lengthy cycle times. Through automation, organizations can achieve higher levels of efficiency, accuracy, and overall effectiveness within their AP department."
As stated, automated invoice matching works by integrating with the organization's ERP system, specifically matching purchase order-based invoices against the corresponding purchase orders. What sets this process apart is the incorporation of a 3-way match, which includes matching invoices against the goods receipt for inventory items. This meticulous matching ensures that all three conditions align perfectly, allowing matched invoices to flow seamlessly into the ERP system, while any exceptions are flagged and sent for review by the buyers.
By automating invoice matching, organizations experience a range of benefits. Firstly, the time-consuming manual effort previously required for matching invoices is drastically reduced. Tasks that used to take hours or even days can now be completed in a fraction of the time, ensuring greater efficiency and productivity within the AP department.
Additionally, automated invoice matching addresses challenges that organizations faced before implementing such systems. These challenges include processing costs, lack of visibility, late payments, and lengthy cycle times. With the implementation of automated systems, these obstacles are successfully overcome. The software not only reduces processing costs but also provides enhanced visibility, enabling organizations to easily track and monitor the status of invoices throughout the entire process. Moreover, the automation eliminates the risk of late payments, ensuring that invoices are processed and paid in a timely manner. The shortened cycle times further contribute to increased efficiency and improved cash flow management.
In summary, automated invoice matching is a pivotal component of accounts payable automation. By seamlessly integrating with ERP systems and employing a meticulous 3-way match, this automation revolutionizes the AP process. It not only saves significant time and effort, but also addresses common challenges faced by organizations, such as processing costs, lack of visibility, late payments, and lengthy cycle times. Through automation, organizations can achieve higher levels of efficiency, accuracy, and overall effectiveness within their AP department."
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Watch a Quick AP Workflow Overview Video
Managing your accounts payable process from any location, any time of day is a breeze. Just imagine having your entire accounts payable process at your fingertips and in a moments notice and knowing exactly where every single invoice is at in your accounts payable process, 24 x 7 from anywhere!
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