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AP AUTOMATION BLOG

Not Ready For AP Automation? Here Are 6 Tips To Help Make Your Paper Day - Better!

10/13/2015

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So for whatever reason you’re not ready for an invoice automation system just yet. Maybe your company is “old fashioned”, or likes “paper” or just not ready for a “change”.  Whatever the reason is here are 6 tips that should help make your paper based accounts payable process go a little bit smoother.
  1. Receive all vendor invoices directly into the AP department. – by having all invoices received in a central location you will have better control and not get any surprises especially at month-end.
  2. Request invoices to be sent by email. – setup a central AP email address and request vendors send invoices by email. This will certainly make things easier.
  3. Maintain good relations with your vendors. – maintaining good relations with your vendors is good for cash flow and good for business.
  4. Require use of Purchase Orders – purchase orders provide an additional level of control on spending by defining quantities and agreed to purchase prices.
  5. Process invoices individually for payment and not as a batch. - This will make things easier to find and troubleshoot invoices when issues occur.
  6. Always pay from original invoices, don’t pay from copies. – Duplicate payments can cause a host of challenges, like getting your money back from a vendor. Prevent duplicate payments and always pay from an original invoice. If you must by a copy, be sure there isn’t another invoice copy in process or already paid.
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    Vision360 Enterprise  Accounts Payable Automation Solution by BlueCreek Software reduces time wasted chasing down paper invoices by automating invoice approvals, eliminating manual data entry, eliminating paper invoices and reducing processing costs.

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  • HOME
  • GLOBAL SOLUTIONS
  • ACCOUNTS PAYABLE AUTOMATION
    • AP INVOICE SCANNING >
      • MAIL PROCESSING
      • AP INVOICE OCR
    • TOUCHLESS AP PROCESSING
    • PURCHASE ORDER MATCHING
    • ELECTRONIC EXPENSE REPORTS
    • ELECTRONIC PAYMENT PROCESSING
    • ERP INTEGRATION >
      • EPICOR INTEGRATION
      • INFOR INTEGRATION
      • JD EDWARDS INTEGRATION
      • LAWSON INTEGRATION
      • MS DYNAMICS INTEGRATION
      • MEDITECH INTEGRATION
      • ORACLE INTEGRATION
      • PEOPLESOFT INTEGRATION
      • QAD INTEGRATION
      • SAGE INTEGRATION
      • SAP INTEGRATION
  • WEBINARS
  • RESOURCES
    • FAQ's
    • BLOG
    • NEWS
    • PARTNERS
    • WHITE PAPERS >
      • THE DECISION TO AUTOMATE ACCOUNTS PAYABLE
      • NOW IS THE TIME TO AUTOMATE ACCOUNTS PAYABLE.
      • WHY IMPROVE ACCOUNTS PAYABLE
      • PAYBACK & ROI
  • CONTACT
    • SOC 2 TYPE II CONTROLS
    • SUBMIT RFP
    • SUPPORT
    • ABOUT
    • GDPR >
      • PRIVACY POLICY
    • CAREERS