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    • The Significance of Three-Way Purchase Orders: Enhancing Efficiency and Accuracy with AP Automation
    • Revolutionizing Efficiency: The Comprehensive Benefits of Implementing Accounts Payable Automation in Organizations
    • The Power of Efficiency: Calculating Time and Cost Savings in the Accounts Payable Process with AP Automation
    • Vision360 Enterprise: Transforming Controllers' Roles and Why They Love It
    • Why BlueCreek Software: A Game Changer for Efficiency with Vision360 Enterprise
    • Revolutionizing Accounts Payable: The Power and Potential Concerns of AI Invoice Processing
    • Navigating Reluctance: Understanding Why Companies Hesitate to Implement Invoice Process Improvements
    • How AP Automation Transforms Finance at Every Level
    • Getting Started: Steps to Streamline and Optimize the Entire AP Process
    • Unlocking Efficiency and Savings: The Benefits of Invoice Optimization
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Looking to Lower Your AP Processing Costs?

2/16/2015

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Many organizations are challenged by wanting to break free from slow and costly paper based systems. Accounts Payable departments are constantly being challenged to cut operating costs whilst ensuring invoices are paid promptly. Manual AP processes are costing companies on average $15.00 per invoice; that’s a staggering on-going cost for a company who may be thinking they are managing the invoice paper flow!

A typical manual AP process includes:

Invoices coming into the company from different suppliers or cost centers in different layouts and delivery formats – USPS mail, email, pdf, fax and more.

 Supplier invoices are forwarded to the relevant person responsible for that invoice.

There is a longer lead time due to manual routing, processing and sign off procedures.

Inefficiencies due to time spent matching the invoice to the purchase order, verifying, approving and signing off for payment.

Inability to maximize discount benefits associated with early payments.

If it exceeds the company’s limited amount it may well have to go to senior management for a 2nd or 3rd level approval.

If approved the invoice is then manually input into the accounting system and made ready for payment.

Paid invoices are then filed away in file cabinets and boxes for archiving.

Archive costs for compliance and accounts audits.

Typically, there may well be invoice queries for a variety of reasons, is the vendor valid, is the invoice correct and does it match the PO or is it a duplicate invoice, accountants need invoice copies, auditors request copies and many more. www.bluecreeksoftware.com

Why automate the accounts payable process?

1. To give complete processing control to the accounts payable department.

2. By automating the accounts payable process you gain complete visibility of the accounts payable function using an end-to-end invoice management system of all processes and, any financial implications.

3. Capturing the invoice information at the point of receipt eliminates the need for manual data entry.

4. Automatically consolidate and reconcile purchase orders, invoices, payments which helps manage allocations, cash flow and payments.

5. Invoice processing automatically matches and verifies scanned invoices with purchase orders.

6. The process is centralized so up to date live information is made available to the accounts payable team at every stage of the AP process.


How does adopting an AP strategy reduce my paper flow?

It’s the start toward adopting an e-invoicing strategy for your organization by automating the processing of invoices and choosing to integrate a straight-forward workflow and document management software with your existing systems to remove manual and repetitive workloads. Using a centralized accounts payable process that’s integrated into your current system provides:

-Automatic allocation of the right invoice to the relevant transaction

-Automatically post invoices for payment

-Automatically queue exceptions for handling

-Deliver information on exceptions to the AP desktop

-Make payment status available to everyone instantly

What are the major benefits?


1. Reduce invoice processing costs

2. Eliminate manual data entry

3. Significant time savings

4. Exceptions resolved quickly

5. Supplier conflict resolution

6. Early payment discounts

7. Reduced supplier inquiries

8. End duplicate payments

9. Realize a significant savings in 6 – 9 months

Vision360 Enterprise helps companies of any size to improve their accounts payable process. Whether you have one accounts payable clerk to a full shared service center, entry level or global enterprise, Vision360 will help you reduce and eliminate the manual processes associated with receiving, routing, coding, approving and entering invoices. -
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    Vision360 Enterprise  Accounts Payable Automation Solution by BlueCreek Software reduces time wasted chasing down paper invoices by automating invoice approvals, eliminating manual data entry, eliminating paper invoices and reducing processing costs.

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  • HOME
  • SERVICES
    • ACCOUNTS PAYABLE AUTOMATION
    • BUSINESS PROCESS AUTOMATION
    • DATA TRANSFORMATION
    • SPEND MANAGEMENT
    • SUPPLIER PAYMENTS
  • ACCOUNTING SYSTEMS
    • AS400
    • EPICOR
    • EPIC EHR/EMR
    • INFOR
    • JD EDWARDS
    • LAWSON
    • MEDITECH INTEGRATION
    • MS DYNAMICS 365
    • MS DYNAMICS GP AP AUTOMATION
    • MS DYNAMICS NAV INTEGRATION
    • MS DYNAMICS INTEGRATION
    • NETSUITE AP AUTOMATION
    • ORACLE INTEGRATION
    • PEOPLESOFT INTEGRATION
    • QAD INTEGRATION
    • QUICKBOOKS INTEGRATION
    • SAGE INTEGRATION
    • SAP INTEGRATION
  • INDUSTRIES
    • AGRICULTURE
    • CONSTRUCTION
    • FOOD & BEVERAGE
    • HEALTHCARE
    • HIGHER EDUCATION
    • HOSPITALITY
    • LIFE SCIENCES
    • MANUFACTURING
    • RETAIL
    • TECHNOLOGY
    • TRANSPORTATION
  • RESOURCES
    • Evolution of Invoice Processing: Tracing the Shift to Automation
    • The Costly Pitfalls of Manual Invoice Processing
    • Maximizing Cost Savings: How CFOs Can Leverage Invoice Process Improvements
    • A Day in the Life of an Payables Department: Unveiling the Essentials
    • The Significance of Three-Way Purchase Orders: Enhancing Efficiency and Accuracy with AP Automation
    • Revolutionizing Efficiency: The Comprehensive Benefits of Implementing Accounts Payable Automation in Organizations
    • The Power of Efficiency: Calculating Time and Cost Savings in the Accounts Payable Process with AP Automation
    • Vision360 Enterprise: Transforming Controllers' Roles and Why They Love It
    • Why BlueCreek Software: A Game Changer for Efficiency with Vision360 Enterprise
    • Revolutionizing Accounts Payable: The Power and Potential Concerns of AI Invoice Processing
    • Navigating Reluctance: Understanding Why Companies Hesitate to Implement Invoice Process Improvements
    • How AP Automation Transforms Finance at Every Level
    • Getting Started: Steps to Streamline and Optimize the Entire AP Process
    • Unlocking Efficiency and Savings: The Benefits of Invoice Optimization
  • CONTACT
    • LETS TALK
    • TRUST & SECURITY
    • SUBMIT RFP
    • SUPPORT
    • ABOUT
    • CAREERS