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    • The Significance of Three-Way Purchase Orders: Enhancing Efficiency and Accuracy with AP Automation
    • Revolutionizing Efficiency: The Comprehensive Benefits of Implementing Accounts Payable Automation in Organizations
    • The Power of Efficiency: Calculating Time and Cost Savings in the Accounts Payable Process with AP Automation
    • Vision360 Enterprise: Transforming Controllers' Roles and Why They Love It
    • Why BlueCreek Software: A Game Changer for Efficiency with Vision360 Enterprise
    • Revolutionizing Accounts Payable: The Power and Potential Concerns of AI Invoice Processing
    • Navigating Reluctance: Understanding Why Companies Hesitate to Implement Invoice Process Improvements
    • How AP Automation Transforms Finance at Every Level
    • Getting Started: Steps to Streamline and Optimize the Entire AP Process
    • Unlocking Efficiency and Savings: The Benefits of Invoice Optimization
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Does Manual Keying of Supplier Invoices Make the Best Use of Your AP Staff's Time?

8/3/2022

0 Comments

 
You advertise for an open AP Specialist position. The ad reads something like this:
Description
Our team is seeking an Accounts Payable (AP) Specialist who will be responsible for processing (i.e., coding and entering) and paying vendor invoices and employee expenses in a timely manner.

Essential Functions
  • Check accuracy of invoices and confirm against budget for indirect cost
  • Validate services invoices against approved time and expenses
  • Match invoices with Purchase Orders
  • Send invoices to managers for payment approval
  • Input and code invoices to correct cost centers
  • Review expense reimbursement receipts for accuracy against project setup
  • Prepare weekly schedule of payables due and coordinate with the cash flow process
  • Set up approved for payment employee expense reimbursements, vendor and subcontractor invoices in banking template for payment
  • Prepare payment register and enter payment data into accounting system
  • First point of contact for debtor inquiries
  • Perform reconciliations, including supplier statement reconciliations
  • Support the month-end close process
  • Report of Aged Payables plus other ad hoc reporting where applicable
  • Support the annual audit process related to the accounts payable function
  • Other tasks as requested to support the accounting team

Required Qualifications
  • Minimum 3-years relevant experience
  • Experienced in accounting practices
  • Preference to  certifications in accounting
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You seek a candidate with relevant job experience, skilled in accounting practices, they will be involved in the cash flow for your business, the need to make quick business decisions that effect your supply chain and vendor relationships.
However, with all this in mind, they will spend between 40 - 60 percent (or more) of their day manual keying invoices into the financial system for payment processing.  Seems like all this experience could be used to better serve the business and their interest in a career in accounting.

You went through the process of advertising (costs money), interviewing candidates (costs time & money), hiring and training the new hire (costs time and money) and in the end they spend more time keying invoices than any other function.
Does manual invoice keying make the best use of your AP Staff's time?
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    Vision360 Enterprise  Accounts Payable Automation Solution by BlueCreek Software reduces time wasted chasing down paper invoices by automating invoice approvals, eliminating manual data entry, eliminating paper invoices and reducing processing costs.

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  • HOME
  • SERVICES
    • ACCOUNTS PAYABLE AUTOMATION
    • BUSINESS PROCESS AUTOMATION
    • DATA TRANSFORMATION
    • SPEND MANAGEMENT
    • SUPPLIER PAYMENTS
  • ACCOUNTING SYSTEMS
    • AS400
    • EPICOR
    • EPIC EHR/EMR
    • INFOR
    • JD EDWARDS
    • LAWSON
    • MEDITECH INTEGRATION
    • MS DYNAMICS 365
    • MS DYNAMICS GP AP AUTOMATION
    • MS DYNAMICS NAV INTEGRATION
    • MS DYNAMICS INTEGRATION
    • NETSUITE AP AUTOMATION
    • ORACLE INTEGRATION
    • PEOPLESOFT INTEGRATION
    • QAD INTEGRATION
    • QUICKBOOKS INTEGRATION
    • SAGE INTEGRATION
    • SAP INTEGRATION
  • INDUSTRIES
    • AGRICULTURE
    • CONSTRUCTION
    • FOOD & BEVERAGE
    • HEALTHCARE
    • HIGHER EDUCATION
    • HOSPITALITY
    • LIFE SCIENCES
    • MANUFACTURING
    • RETAIL
    • TECHNOLOGY
    • TRANSPORTATION
  • RESOURCES
    • Evolution of Invoice Processing: Tracing the Shift to Automation
    • The Costly Pitfalls of Manual Invoice Processing
    • Maximizing Cost Savings: How CFOs Can Leverage Invoice Process Improvements
    • A Day in the Life of an Payables Department: Unveiling the Essentials
    • The Significance of Three-Way Purchase Orders: Enhancing Efficiency and Accuracy with AP Automation
    • Revolutionizing Efficiency: The Comprehensive Benefits of Implementing Accounts Payable Automation in Organizations
    • The Power of Efficiency: Calculating Time and Cost Savings in the Accounts Payable Process with AP Automation
    • Vision360 Enterprise: Transforming Controllers' Roles and Why They Love It
    • Why BlueCreek Software: A Game Changer for Efficiency with Vision360 Enterprise
    • Revolutionizing Accounts Payable: The Power and Potential Concerns of AI Invoice Processing
    • Navigating Reluctance: Understanding Why Companies Hesitate to Implement Invoice Process Improvements
    • How AP Automation Transforms Finance at Every Level
    • Getting Started: Steps to Streamline and Optimize the Entire AP Process
    • Unlocking Efficiency and Savings: The Benefits of Invoice Optimization
  • CONTACT
    • LETS TALK
    • TRUST & SECURITY
    • SUBMIT RFP
    • SUPPORT
    • ABOUT
    • CAREERS