AP Automation: How It Works

If you're still manually processing supplier invoices here's how they could flow through your payables process if you were using AP automation.

1. Your suppliers send their invoices directly to your online AP invoice automation system.
   
   
2. Invoices that need to be reviewed and approved are automatically sent to the correct person the first time, without you having to do anything.
   
   
3. Approvers are automatically notified and reminded about invoices needing approval, without you having to chase down the invoice or bug someone to get an invoice approved.
   
   
4. Invoices that have purchase orders are systematically matched against your PO's and receipts for 2 or 3-ways matching. Things like variances, tolerances, taxes and freights are processed based on your business rules.
   
   
5. Duplicate invoices and invoices from unapproved vendors are stopped and automatically sent to an exception queue for review.
   
   
6. Invoices that are approved, coded, matched and authorized for payment are sent to your ERP system without anyone entering a single keystroke. 
   
   
7. Your top suppliers are notified automatically about the status of their invoices without having to pick up the phone and calling your AP staff.
   
   
8. The entire AP process is managed, secured and controlled right from your AP Dashboard which is sitting right in front of you on your computer screen.
   
   
9. You can see and touch every single invoice regardless of where it is and who has it - because now you're in control of your payables process. 
   
   
10. All of this, plus, the reports, statistics, KPI's and analytics you can imagine instantly available  so that  you always know exactly how efficient your AP department is operating.

Read more about the steps to making this happen, "Steps to AP Automation" or read our latest blog post, "AP Automation has something for everyone!" 

If you would like to see Accounts Payable Automation live and in action let us know and we'll schedule a day and time that is convenient for you and your team.