PO Box and Lock Box Mail Processing Services

Want to eliminate manual data entry? Need to feed your invoice data to your ERP system? Do you already have a workflow system? We can help!

Our USA based digital mailroom services provides a single, standardized process of receiving large volumes of incoming paper mail. Some of the most common types of inbound mail are supplier invoices, checks, claims, applications and customer forms. For many companies this is a very labor-intensive and costly process to open the envelopes, sort the documents and either digitize the documents or get them delivered in a timely and accurate manner. Delays in processing incoming mail and documents can cause significant delays in payments to vendors, poor customer service and lost revenue. 

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MAIL PROCESSING SERVICES

Mail Processing

• Suppliers can send invoices directly to the PO/Lock Box. Emailed invoices can also be accepted for standardized invoice processing.
  
• All incoming mail is picked up daily and received on a daily basis for processing. 
• Envelopes are opened using high-speed letter openers.
• If digitization services are needed all invoices are scanned using state-of-the-art imaging equipment.
• Need us to extract the data from your documents? Utilizing a unique blend of the latest in recognition technology as well as extensive validation rules combined with checks and balances we are able to consistently deliver one of the highest accuracy rates on the market.

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DIGITIZATION SERVICES

• ​Documents are digitized using state-of-the-art imaging equipment and quality control is performed to ensure the highest level of image quality possible is delivered.
• Need us to extract the data from your documents? Utilizing a unique blend of the latest in recognition technology as well as extensive validation rules combined with checks and balances we are able to consistently deliver one of the highest accuracy rates on the market.

Mail Scanning

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DATA CAPTURE SERVICES

Data Capture

• ​Intelligent data capture processing will be utilized in extracting the invoice data which could include details like the header information i.e. the vendor name,  invoice number, invoice date, purchase order number, line item information and any other relevant or required data that you may need in order to feed your existing workflow or populate your ERP financial system. 
• Daily output files of processed invoices can be integrated into existing  Accounts Payable Automation, Workflow Systems, Enterprise Content Management (ECM) and ERP systems eliminating the need for manual data entry.

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