Accounts Payable Workflow & Accounts Payable Automation
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100+ REASONS WHY YOU


NEED ACCOUNTS


​ PAYABLE AUTOMATION

100+ REASONS AP AUTOMATION MAY BE GOOD FOR YOUR BUSINESS

See AP Automation Live!

100+ Reasons Why You NEED Accounts Payable Automation

100 Reasons Why You Need Accounts Payable Automation

Did you know Accounts Payable Automation has something to offer everyone across the company. 

  • CFO's & Finance Executives: By leveraging AP Automation finance execs are able to reduce costs while taking advantage of freed up resources that can affect the bottomline and assist in strategic and corporate growth.
  • Corporate Controllers: Can gain better visibility and control, while leveraging KPI's and analytics via real-time AP Dashboards to measure performance and monitor cash flow.
  • Accounts Payable Teams: Will now be able to eliminate paper invoices and manual back and forth. The AP department will now have "ultimate control" over the processing of supplier invoices. The AP process is streamlined by electronically routing, coding, matching supplier invoices through your pre-defined set of accounting rules. Because we connect payables with your ERP there is no more manual data entry. All invoices in one system with real-time visibility and control.
  • CIO/CTO & Technical Staff: No licensing to buy, no software to manage no technology to worry about. 
  • Accountants & Research Staff: Instant access to view and research supplier invoices from any computer by authorized staff. 
  • Invoice Approvers: Anyone who needs to review and approve a vendor invoice can easily do so from any device, anywhere in the world. 

Thinking about Accounts Payable Automation Here are 100+ Reasons Why You May NEED AP Automation!

Additional reasons to consider AP Automation... (added April 2020)
  • AP Staff is working remotely with limited access
  • Approvers are working remotely with limited access
  • AP Department is shorthanded or understaffed
  • Limited or no access to paper invoices in corporate office
  • We have no visibility to the status of invoices
  • Matching PO invoices remotely is a problem
  • The AP Process is falling behind due to all of the above
  • We need to be better prepared for the future
  • Our competitors using AP Automation are having no issues at all
  1. Completely eliminate paper invoices 
  2. Eliminate the manual handling of mailed invoices
  3. Free up AP Staff from printing emailed invoices
  4. Allow supplier to submit invoices in a wider variety of formats
  5. Apply validations to your AP invoices
  6. Gain visibility to your vendor invoices
  7. Gain control of your vendor invoices
  8. Prevent invoices from getting lost or misplaced
  9. Take advantage of automatic routing of vendor invoices
  10. Rules based workflow routing ensures vendors invoices get to the correct person the first time
  11. Take advantage of automatically assigning the GL coding on Non-PO invoices
  12. Apply GL coding rules
  13. Restrict and limit GL codes based on variables
  14. Use AP Dashboards to manage the entire payable process start to finish
  15. Enforce your financial policies and practices
  16. Add security and controls
  17. Take advantage of automated purchase order matching
  18. Ensure line-level matching is performed accurately
  19. Match PO invoices two-way
  20. Match PO invoices three-way
  21. Match PO invoices four-way
  22. Perform trend analysis through reporting
  23. Gain insights through KPI’s
  24. Monitor your DSO
  25. Measure your payables health
  26. Integrate the payable process with your ERP system
  27. Eliminate manual data entry
  28. Apply and enforce tax rules
  29. Apply and enforce freight rules
  30. Apply and enforce variances
  31. Automatically sort invoices
  32. Automatically escalate invoices
  33. Automatically prioritize invoices
  34. Automatically categorize invoices by invoice type
  35. Automatically categorize invoices by expense type
  36. Automatically distribute invoices for processing 
  37. Provide accounts payable staff more control than ever before
  38. Allow AP Staff to stop, review, analyze and invoice at any stage
  39. Add notes and annotations to any invoice along the way
  40. Add important backup items and supporting documents
  41. Ensure discount vendors invoices are processed timely
  42. Ensure vendor discounts opportunities are not missed
  43. Assure that all invoices receive proper approvals
  44. Send automatic reminders to approvers
  45. Automatically escalate vendor invoices as necessary
  46. Ensure no invoice goes untouched
  47. Allow approvers to approve from any device
  48. Allow approvers 24 x 7 access to approve invoices
  49. Enforce dollar authority approval limits
  50. Prevent duplicate invoices from being processed
  51. Prevent fraudulent invoices from being processed
  52. Utilize a rules-based exception handling process
  53. Prevent invoices with errors from being paid
  54. Better exception processing of problem invoices
  55. Allow approvers to easily approve invoices
  56. Allows approvers to approve from anywhere, any time of day
  57. Allow for timely payments of vendor invoices
  58. Gain complete visibility to the lifecycle on all vendor invoices
  59. Get a complete audit trail of the lifecycle of all vendor invoices
  60. Ensures a backup of all invoices and data
  61. Maintain SOX compliance
  62. Streamline annual audits
  63. Streamline tax audits
  64. Eliminate late payments
  65. Prevent being put on credit hold
  66. Faster, more efficient month-end closes
  67. Faster, more efficient quarter-end closes
  68. Faster, more efficient year-end closes. 
  69. Faster more efficient accruals reporting
  70. Eliminate paper filing
  71. Eliminate paper folders
  72. Eliminate archive file boxes
  73. Eliminate the year-end shift of paper files
  74. Eliminate offsite storage
  75. Reduce long term offsite storage costs
  76. Reduce and eliminate vendor inquiries
  77. Automatically notify vendors about invoice status
  78. Removes any bottlenecks from your payables process
  79. Manage you accounts payable process from a single interface
  80. Increase the accuracy of invoice processing
  81. Eliminate human error
  82. Eliminate non-essential tasks
  83. Reduce labor required to process invoices
  84. Gain faster cycle times
  85. Gain better cash flow and control
  86. Grow your business without the need to add labor
  87. Improve the bottom line of your company
  88. Embrace new up-to-date processes
  89. Leverage proven technologies
  90. Prove yourself as a leader within your organization
  91. Allow payables staff to focus on financial related tasks
  92. Allow key staff to instantly access an authorized invoice
  93. Allow different locations to access authorized invoices
  94. Allow critical staff to access invoices from anywhere in the world
  95. Improve employee morale by embracing new approach to outdated processes
  96. Improve vendor relationships by making it easier on them
  97. Leverage real-time payables dashboards
  98. Ensures payables process is optimized for growth
  99. Make better business decisions
  100. Reduce costs and save money

Interested in seeing how your payables process compares to AP Automation?

AP Benchmarking: How do you compare?
Did we miss anything? Is there something specific you want to achieve with AP Automation? Anything to add? Let us know! 

Still have questions about AP Automation?
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  • HOME
  • WEBINARS
  • ACCOUNTS PAYABLE (AP) INVOICE AUTOMATION
    • WHAT IS ACCOUNTS PAYABLE AUTOMATION
    • 100 REASONS WHY YOU NEED ACCOUNTS PAYABLE AUTOMATION
    • GETTING YOUR CFO TO SAY YES TO AP AUTOMATION
    • THE NEW ACCOUNTS PAYABLE DEPARTMENT
    • VIRTUAL DEMO: AP AUTOMATION
    • AP INVOICE SCANNING
    • AP AUTOMATION SOFTWARE
    • REMOTE AP AUTOMATION
    • ELECTRONIC PAYMENT PROCESSING
  • CUSTOMER SUCCESS
    • INDUSTRIES >
      • AGRICULTURE
      • CONSTRUCTION
      • FOOD & BEVERAGE
      • HEALTHCARE
      • HIGHER EDUCATION
      • HOSPITALITY
      • LIFE SCIENCES
      • MANUFACTURING
      • RETAIL
      • TECHNOLOGY
      • TRANSPORTATION
  • ACCOUNTING SYSTEMS
    • AS400 INTEGRATION
    • EPICOR INTEGRATION
    • INFOR INTEGRATION
    • JD EDWARDS INTEGRATION
    • LAWSON INTEGRATION
    • MEDITECH INTEGRATION
    • MS DYNAMICS 365 AP AUTOMATION
    • MS DYNAMICS GP AP AUTOMATION
    • MS DYNAMICS NAV AP AUTOMATION
    • MS DYNAMICS INTEGRATION
    • ORACLE INTEGRATION
    • PEOPLESOFT INTEGRATION
    • QAD INTEGRATION
    • QUICKBOOKS INTEGRATION
    • SAGE INTEGRATION
    • SAP INTEGRATION
  • BLOG
  • RESOURCES
    • PRICING
    • GLOBAL SOLUTIONS
    • SOC AUDITED CONTROLS
    • FAQ's
    • PARTNERS
    • WHITE PAPERS
  • CONTACT
    • SUBMIT RFP
    • SUPPORT
    • ABOUT
    • CAREERS
  • Vision360 Customer Success